Retail Merchant FAQs

Winter Wonderland Marketplace

Showcase your brand at one of Oklahoma City’s most anticipated holiday events — Winter Wonderland’s Marketplace.
This shopping experience brings together the best local shops, makers, and artisans, giving you the chance to connect directly with thousands of holiday shoppers seeking unique gifts, handmade goods, vintage finds, and one-of-a-kind treasures.

Hosted in the heart of Midtown at 401 NW 10th, our Winter Wonderland Marketplace offers premium visibility, a vibrant community atmosphere, and an audience eager to support Oklahoma-based businesses during the most magical time of year.

Vendor FAQs & Things to Know

Event Dates

Winter Wonderland Marketplace will run for eight consecutive weekends, Thursday through Sunday, beginning November 13 and concluding the final weekend of December 30.

Popup Week 1 Session — November 13-16

Popup Week 2 Session — November 20-23

Popup Week 3 Session — November 28-30 (Includes Black Friday & Shop Small Saturday)

Popup Week 4 Session — December 4-7

Popup Week 5 Session — December 11-14

Popup Week 6 Session — December 18-21

Popup Week 7 Session — December 26-28

Popup Week 8 Session — December 29-30 (Week Day Option)

How It Works

All sales are final.
When applying, you’ll be able to:

  • Select your preferred booth placement.

  • Choose your primary and secondary weekend(s) to participate.

  • Identify your product category (please stay within your selected category scope).

  • After application has been received by our team, we will reach out to confirm your placement.

Booth Options & Pricing

Choose the space that fits your brand’s needs:

  • 10x13 Booth — $700 - Premium location near main traffic areas.

  • 10x12 Booth — $550 - Located farther back of the venue but still within the main shopping path.

Each booth includes basic infrastructure support and access indoor traffic flow.

Eligibility

Winter Wonderland Marketplace proudly support sand celebrates local brick-and-mortar retailers, online shops, makers, and crafters across Oklahoma.

To participate, applicants must:

  • Vendors must be a locally owned or Oklahoma-based business.

  • All applicants must submit a completed vendor application for review and approval.

  • Upon approval, vendors must agree to and sign the Vendor Participation Terms before securing their space.

  • Winter Wonderland Experience reserves the right to approve or deny applications based on fit, product type, and available capacity.

Selection Process

Space is limited , and we curate our vendors carefully to create a magical and balanced holiday marketplace. Selections are made based on:

  • Product uniqueness and category diversity.

  • Visual merchandising quality and booth presentation.

  • Brand personality and customer engagement.

  • Overall contribution to the Winter Wonderland experience.

Payment & Policies

  • Booth fees are non-refundable.

  • Full payment is required upon acceptance.

  • Applications are considered incomplete until payment is received.

  • No refunds or credits will be issued for cancellations, weather, or no-shows.

  • Approved vendors will receive setup instructions, load-in times, and event guidelines closer to opening day.

Vendors are responsible for:

  • Creating an inviting and festive booth setup consistent with the vent’s holiday theme.

  • Providing their own merchandising materials, tables, signage, and POS system.

  • Managing inventory, restocking, and sales reporting.

  • Supplying decorative lighting (outlets provided) to enhance the atmosphere.

  • Keeping their booth space clean, safe, and staffed during all open hours.

  • Load-in and load-out of their own items according to scheduled times.

Security & Insurance

Event security will be on-site during operational hours and overnight between event days.
Each vendor is responsible for:

  • Vendors may leave their items locked inside the building overnight at their own risk.

  • Winter Wonderland Experience is not responsible for lost, stolen, or damaged merchandise, displays, or equipment.

  •  Vendors are encouraged to carry their own business or event insurance to cover inventory and liability. (Winter Wonderland is not responsible for your insurance)

  • Our building will be locked and monitored by security cameras outside of operating hours.

  • Please do not leave cash, electronics, or valuables overnight.

  • Vendors are responsible for setting up and securing their own displays and booths.

  • Any accidents, injuries, or damages caused by a vendor’s setup or staff are the vendor’s responsibility.

  •  In case of emergency or security concern, contact our on-site manager or event coordinator immediately.

Why Participate

  • Be part of Oklahoma City’s most magical holiday experience, hosted in a 12,000-sq-ft venue filled with families, festive decor, and community spirit.

  • Opportunities for brand exposure, local media coverage, and social media features.

  • Align your business with a family-friendly event that celebrates creativity, community, and holiday joy.

This is more than a market — it’s an immersive seasonal experience designed to celebrate local talent and bring Oklahoma City’s community together.

Additional Details

  • Vendors are responsible for their own sales tax collection and reporting.

  • Food and beverage vendors must provide proper permits and health certifications.

  • Booth sharing is not permitted unless approved in writing.

  • A limited number of sponsorship opportunities are available for vendors seeking extra visibility.

Join the Magic

Be part of Oklahoma City’s newest and most exciting holiday tradition.


Apply today to secure your spot at our Winter Wonderland Marketplace — where community, creativity, and holiday spirit come to life.

APPLY NOW